Shams Al-Insaniya Organization for Women and Child Staff Code of Conduct

Introduction:

Shams Al-Insaniya Organization for Women and Child – SHAO is an Iraqi humanitarian, non-governmental, and non-profit organization. It was established on September 5, 2019, and officially registered with the Non-Governmental Organizations Directorate of the General Secretariat of the Iraqi Council of Ministers on September 27, 2022, under registration number 1OK2209064.

The organization aims to improve the quality of life for women and children in IRAQ by providing support in social and economic development, promoting human rights, and fostering peacebuilding. The organization seeks to empower marginalized groups and enhance partnerships between civil society and local authorities to achieve sustainable development.

The organization’s mission is to empower women and children in IRAQ through programs and initiatives that enhance their economic and social capacities, protect their rights, and contribute to building safe and stable communities. The organization works on addressing social and economic challenges faced by these groups, with a focus on achieving social justice and gender equality.

Objectives:

• Ensure a safe and respectful work environment for all employees and beneficiaries.
• Promote integrity and transparency in all activities.
• Protect and support women’s and children’s rights in a responsible and ethical manner.

1. Respect for Human Dignity

I commit to respecting the rights and dignity of all individuals without discrimination based on gender, race, religion, or any other differences. This includes avoiding any language or behavior that may be considered offensive or biased and promoting inclusivity and equality as fundamental principles of my mission. Any form of discrimination or harassment, whether physical or verbal, is strictly prohibited to ensure a respectful environment for all.

2. Integrity and Transparency

Integrity and transparency are core values in the organization’s work. I pledge to carry out activities and initiatives with the highest standards of responsibility and integrity, including managing financial and human resources efficiently and informing stakeholders about their use. I will disclose any potential conflicts of interest, such as personal or professional relationships that may influence decisions. Additionally, I will refrain from any form of corruption, such as accepting bribes or misusing the organization’s funds.

3. Protection of Women and Children

Abuse is comprehensively defined to ensure that no violations of beneficiaries’ rights occur. To achieve this, the organization adopts clear policies for child protection and the prevention of exploitation while providing necessary training for staff to ensure they understand and effectively implement these policies. The organization encourages reporting any violations while ensuring complete confidentiality and protecting whistleblowers from retaliation.

I pledge to protect women and children from any form of abuse, whether physical, psychological, or emotional, and to report any violations or mistreatment.

4. Teamwork and Mutual Respect

I commit to cooperation and teamwork to achieve shared goals. I will maintain mutual respect with all members, express opinions in a constructive and professional manner, and encourage avoiding personal conflicts. If conflicts arise, I will handle them in a manner that seeks constructive solutions to strengthen collaboration and harmony within the team.

5. Confidentiality and Information Protection

The organization’s employees are committed to protecting personal data and sensitive information of beneficiaries and staff. Secure systems will be used to store data, ensuring access only for authorized personnel. The use of this information for personal or unethical purposes, such as sharing it with external parties without explicit consent, is strictly prohibited.

6. Compliance with Laws

All organization employees are required to comply with all local and international laws and regulations relevant to their work. This includes obtaining necessary licenses and permits and ensuring that all activities adhere to applicable laws. They are strictly prohibited from engaging in any activity that could harm the organization’s reputation or expose it to legal liability, such as involvement in illegal activities or violations of regulatory rules.

7. Reporting Violations

All employees are required to report any violations of the Code of Conduct to their direct supervisor. Safe and confidential reporting channels are provided to ensure that everyone feels secure when submitting reports. All complaints will be handled with seriousness and complete confidentiality, ensuring fair and transparent investigations to resolve issues appropriately and protect the rights of all parties involved.

8. Signature and Commitment

All members, whether employees or volunteers, are required to sign this policy as proof of their commitment. A signed copy will be kept in the organization’s official records to ensure ongoing compliance.